Privacy Policy
The Fractional HR Department (Trading name of People Management Partners Limited) is committed to protecting your personal information in accordance with the Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR). This privacy policy sets out how we use and protect any information that you provide to us.
Last updated: January 2026
The Fractional HR Department is committed to protecting your personal information and being transparent about how we use it. This Privacy Policy explains how we collect, use, store and protect your personal data, and your rights under UK data protection law.
We handle personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
Data Controller:
The Fractional HR Department
Contact email:
info@thefractionalhrdepartment.co.uk
We are an HR consultancy providing HR advice, support, training and related services to businesses.
2. What personal data we collect
We may collect and process personal data including:
- Client and contact details
- Employment-related information (where we act on behalf of clients)
- Website usage data
- Marketing and enquiry information
3. How we use your personal data
We use personal data to deliver our services, communicate with clients, respond to enquiries, manage our business, send marketing communications (where permitted), improve our website, and meet legal obligations.
4. Lawful basis for processing
We rely on one or more of the following lawful bases:
- Contract
- Legal obligation
- Legitimate interests
- Consent
5. Marketing communications
We may send marketing communications where you have opted in or where we have a legitimate business relationship. You can unsubscribe at any time.
Our email marketing platform is ActiveCampaign.
6. Cookies and website tracking
Our website uses essential, analytics and (where applicable) marketing cookies. You can manage preferences via our cookie banner or browser settings.
7. Social media
We may operate official social media accounts. Any interaction is subject to the relevant platform’s privacy policy.
8. Sharing your personal data
We do not sell personal data. We may share data with trusted service providers and professional advisers where necessary.
9. International data transfers
Some suppliers process data outside the UK. Appropriate safeguards are in place.
10. Data retention
We keep personal data only as long as necessary:
- Client data: up to 6 years after relationship ends
- Marketing data: until you unsubscribe
- Website enquiries: up to 12 months
11. Data security
We use appropriate technical and organisational measures to protect personal data.
12. Your rights
You have rights including access, correction, deletion, restriction, objection, portability, withdrawal of consent, and the right to complain to the ICO.
13. Complaints
You can complain to us or to the Information Commissioner’s Office (www.ico.org.uk).
14. Changes to this policy
We may update this policy from time to time. The latest version will always be available on our website.